It’s always appreciable for the employee that when he is going to resign from the company or organization, he should still inform the employer or manager of formal resignation or basic resignation letter.
A proper resignation letter is nothing but just to tell your employer about the resignation or termination from your side.
Sometimes it may have happened that you have discussed your resignation with your boss or manager, but that still does not mean that you should not provide them with your resignation letter.
So, it’s always advisable to announce your resignation by providing the employer with your resignation letter.
Below you can read the sample of basic resignation letter as well as a sample of the basic resignation letter:
Example of Basic Resignation Letter #1
You can use this sample to write your basic resignation letter. You can always mention your resignation type or situation while following this template.
Mention Your Name
Mention Your Address
Mention Your City, State, Zip Code
Mention Your Phone Number
Include Your Email Address
Date of writing the letter
Address of the organization
City, state, Zip Code
Dear Mr./Ms. (Mention Last Name)
I am writing this letter to inform you of my resignation, and I am going to resign from my post as an account officer from the Black Smith Company. This resignation will be effective from the 1st of June 20XX.
I appreciate the opportunities which company has provided me in my last six years of working tenure which helps me to build my knowledge and further to help me in developing myself professionally and personally.
I have always enjoyed my tenure over the last six years and appreciate the support which I have got from the company.
I would like to know if I can assist the company after my resignation and any help required during this transition, please let me know.
Your Signature (As it is hard to copy)
Type Your Name
Below are a few tips which can help you to write a necessary resignation letter:
It’s always advisable to inform the concerned company or origination before two weeks of your departure, so you should always write the letter at least two weeks before your date of resignation.
It’s essential to provide your date of resignation in your resignation letter, as it will help your present employer to come up with another solution for your vacancy.
The resignation date provided by you to the employer not only helps him but also will be ease for you as it will give you a smooth and hassle-free resignation from the organization or company.
You can inform your employer through your resignation letter that you have enjoyed the time working with them, and if it may have happened that you are not particularly happy with any company policy or working habits you can mention it in your resignation letter briefly.
It’s always advisable for you to offer the employer with any help while resigning like in selecting a new candidate and proving initial training to him, your present employer will always appreciate this gesture of yours.
You are free to ask your employer about where to leave your present belonging or work supplies of the company, and besides that, you can ask questions about your benefits in your resignation letter.
Resignation is never a time to include your frustrations or any negativity about the company or any co-worker as incorporate it’s always advisable to resign with the positivity and in future, your present employer can also help you out with further references which will help you to build your career.
While presenting the resignation letter to the employer keep in mind that it should be to the point, it’s not necessary to mention the detailed reason for your resignation. So your resignation letter should be brief, focused and to the point.
Make sure you follow the proper business format for the letter, the header should be included in the letter and filled with employer’s name, address, date & time, and don’t forget to include your name, address.
It’s always a good habit to proofread the letter before sending it.
As, again I would like to remind you that in the corporate world we always need the recommendation from the previous employee, so your letter should look very professional.
The basic resignation can be sent to your employer or immediate manager as well as to human resource department too so that it will help them to maintain the employee’s file.